Companies spend hundreds of thousands of dollars on storage space to store traditional paper documents, important files and critical records. Many companies find the business of maintaining, finding and controlling their documents costly and frustrating.

Why? In most cases, archived files are expensive to store, slow to retrieve and difficult to transport and share. Collaboration and tracking between authors, their clients and everyone else in the organization becomes impossible. Locating the right document, when you need it becomes a monumental task and costly errors occur due to version discrepancies. Imaging and conversion to electronic format solves retention problems and provides an important component of disaster recovery and risk management plans. But the conversion and scanning cost can be prohibitive. What is your solution?

eFile.trak

eFile.trak is a highly customizable, commercial-off-the-shelf records, document and information management system. eFile.trak manages office documents, CAD drawings and paper drawings plus related project information. It allows the whole organization to collaborate and track information, thereby accelerating the record and drawing life-cycle and creating cost saving efficiencies.


eFile.trak provides the tools that allow designers and non-design personnel alike, to track and manage files through an intuitive web-based interface without the overhead of a complex, yet under-featured, drawing management system. The right information is available to the person who needs it, in the format they need it.

The Benefits

· Share information with project team members, clients and vendors via the web, desktop or wireless devices.

· Track both physical paper and digital documents at the same time. Allow low cost migration to paperless environment.

· Color coded labeling with a bar code tracking system helps organize your filing system in and outside the file room, with the unique ability to track down missing files through the Integrity Sweeper.

· Bulk import or scan paper into the virtual digital repository.

· Ensure disaster recovery.

· Electronic forms can be designed to mimic existing paper forms by capturing and creating information from index data.

· Pro-active notification when new files or versions are released. No more constant checking for new versions, eFile.trak will alert you.

· Organize related documents by project, product or process.

· Push released drawings, documents and data to project team members, clients and contractors.

· Ensure people only have access to the information they need to know.

· Serve the needs of field engineers and maintenance personnel through optimized remote access, 24 X 7.