Comprehensive Labor
Management and Employee Self-Service Solution Business Challenge Up to three
percent of total payroll imprecision is caused by human error (Source: American
Payroll Association) Manual or form-based time reporting creates an
administrative nightmare with overhead far outweighing its benefits Most time
and attendance systems are not workflow-based and may require significant
customization The Tenrox Solution Tenrox Time and Attendance is an integrated
labor management and benefits accrual processing system that allows employees to
enter and approve time from anywhere, at anytime, using a variety of methods.
Built on the latest proven technologies, Tenrox Time and Attendance can be
accessed through a web browser, email, Windows-based application, WAP/HTML
enabled phones and punch devices. As well, TCP/IP based terminals, most wireless
devices and any email-enabled device such as Palm, RIM or a Windows CE device
can be used to access this software. Tenrox Time and Attendance also includes
out-of-the-box integration with the most popular HR, payroll and accounting
systems, such as PeopleSoft, ADP and Great Plains. Web punch, PC time clock,
multiple timesheet views and a customizable time and attendance, overtime and
approval policy system are all features that allow organizations to efficiently
and effectively collect and manage timesheets based on their unique
requirements. Tenrox Time and Attendance provides a variety of features and
services that automate time entries and tasks. These features include:
schedules, shifts, exception only entry, mass update and automatic timesheet
update for holidays. Benefits Reduces payroll preparation time by 80% (Source:
American Payroll Association) Allows organizations to manage their businesses
more profitably Reports on data critical for efficient labor management and
payroll processing Streamlines the timesheet management process Simplifies and
automates the time entry process, making it a welcome task Provides faster
access to information anywhere and anytime A flexible and highly configurable
labor management system Reduces time misappropriation (e.g. long lunches, early
departures, late arrivals) which accounts for up to 4.08 hours per week –
American Payroll Association Average timesheet review takes 6 minutes; with
automated policy validation and exception highlighting, configurable workflows,
... time is reduced to 1 minute; an 80% reduction in review time Highlights Pure
Internet architecture time labor and leave management solution 100% web-based.
No client installation is required, no ActiveX or Java applet technology used
for time entry, management and to generate reports through a web browser
Supports royalty free MSDE, Microsoft SQL Server, Oracle and IBM DB2 databases
Highly configurable workflow based attendance policies Configurable user-defined
fields, alerts and notifications Configure timesheet and other entry screens to
include information relevant to your organization and to suit your specific
requirements Attach notes, documents and links to most items in the system
Detailed audit trail of all system access and any activity Powerful and highly
configurable role-based security system Support for NT authentication or Tenrox
managed user/password data and password policy Mark entire projects, tasks or
specific time entries as R&D, funded, capitalized or add to cost; filter time
reports using these attributes Includes a free software development kit and
documented database schema that can be used to customize and enhance
Administration Define and track work, based on the organization breakdown
structure (OBS) and work breakdown structure (WBS) Specify time and expense
entry policy, user-defined custom fields, user-defined event-based notifications
Configure per workflow type approval and assignment policy; can include
alternate, multiple or client approval Timesheet Management Users are required
to complete their timesheets, which can be approved or rejected. Multiple
timesheets can be approved or rejected at one time Web punch interface for
simple web or touch screen based punch capture Work can be assigned or users
select what projects/tasks to work on Manage non-project time (such as “on call”
time) and leave time (example: setup vacation, sick leave accruals) Configure
regional holidays by group or by user for automatic time entry and user calendar
update Manage and approve leave requests that when approved automatically update
timesheets and availability Supports customizable and workflow-based, alternate,
line item, and client approval policies Automatic approval rules and polices
considerably reduce repetitive tasks and the administrative load on department
managers Optionally add notes, links or documents to timesheets or time entries
Color-coded timesheet views display exceptions (such as nonscheduled work,
overtime work, leave time, and holidays) facilitating quicker and easier
approval Customizable Email Notifications: On status change: such as email sent
when a timesheet is completed, approved or rejected On timesheet exceptions:
such as absence, late arrival, early departure, no punch out, unscheduled or
overtime work On user evaluation and termination dates To remind employees that
they have leave time left to use before they lose the benefit Messages,
recipients and criteria to send notifications are configurable Overtime
Processing Calculate overtime based on your organization’s payroll policy and in
compliance with regulations (such as those listed below). Daily, weekly, or
period level multiple overtime thresholds Weekly overtime on semi-monthly or
monthly pay frequencies Overtime outside of scheduled work time or on holidays
Account for the federal Fair Labor Standards Act (FLSA) overtime laws for
non-exempt employees Calculate credits to FLSA overtime pay requirements for
daily overtime or other premiums paid according to company policies Leave
Management Create and manage leave tasks such as holidays, vacation, sick leave,
personal day and banked overtime (time in lieu): Track leave time earned by
exempt or non-exempt employees Leave time request, approval and auto entry if
approved Automatic timesheet update for holidays Set constraints and rules for
leave time reset and accrual Support for borrowed time and negative leave time
entry Define leave time usage and entry policy